By THRITON Editorial
China is the world's largest producer of automotive aftermarket parts, and buying directly from a manufacturer can give distributors and workshops a strong price and a reliable supply. A smooth first order depends on good preparation. Here is how to approach it.
1. Prepare a clear parts list
List every item by OEM number, with the vehicle, position (front or rear, upper or lower, left or right) and the quantity you need. OEM numbers remove almost all misunderstandings, especially across languages.
2. Ask for samples first
Before a large order, request samples of your key items. Fit them on a car, compare them with the original part and, if possible, drive with them for a while. Samples show you the real quality, packaging and labelling.
3. Agree on the details in writing
- Price per item and the currency
- Minimum order quantity (MOQ) per item and per order
- Production time
- Packaging: brand boxes or neutral boxes, labels, and how parts are packed in cartons
- Payment terms, for example a deposit before production and the balance before shipping
- Warranty and how claims are handled
4. Understand the shipping terms
The Incoterm decides who pays for and is responsible for each part of the journey. With FOB (Free On Board), the manufacturer delivers the goods onto the ship at a Chinese port such as Shanghai and you arrange the sea freight. With CIF, the seller also pays freight and insurance to your port. Choose the term that matches your experience with logistics.
5. Check the paperwork for customs
Your customs broker will normally need a commercial invoice, a packing list and the bill of lading. Some countries also require a certificate of origin or a conformity certificate for car parts. Check your country's rules before the goods are shipped, not when they arrive.
6. Inspect before shipping
Ask for photos or a video of the finished goods and packed cartons before the balance payment, or use a third-party inspection service for larger orders. Fixing a problem in the factory is much easier than after the container has crossed the sea.
Building a long-term partnership
The best results come from a steady relationship: clear forecasts help the factory plan production, and regular orders bring better prices and faster delivery. Thriton supports international distributors with organised order preparation and careful packing. Contact us with your parts list to start the conversation.
